6 Myths About Systems You Need To Forget

Charlotte Lester | Burnout Slayer
10 min readMar 18, 2021


6 Myths About Systems You Need To Forget
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6 Myths About Systems You Need To Forget today.

It’s no secret that I love systems and processes. And the reason behind that is because, with systems and processes. You are creating a sense of freedom from your business. I have loved every single moment of being unable to step away from the business knowing that it can still run without me. Now, one of the main things that I find with business owners is that they create this business that’s dependent on them.

And even if they have systems and processes in place, they are dependent on that particular person.

Their entire business has been created around them being in the center. Now the problem with that is, you could build a really successful business. You can take it to levels and be known and be the most known person in your industry for that particular thing that you’re doing.

But actually, the moment you take some time out from your business, the entire thing crashes.

You’re no longer known as the best person at that particular thing. And all that hard work and effort that you have put in has fallen to pieces. You actually then have team members that get frustrated. They may leave your turnover for team members may be really, really sky-high.

One of the main reasons why is because your systems and processes rely on you. And as a team member, it’s really, really frustrating. Because you want if you have ideas as a team member, you want a leader that’s going to be open to those ideas. You as a leader want to take these ideas from your team. Especially if they are giving you ways that are going to save your money, save your time, make the business more efficient.

Why wouldn’t you want that?

Along with these problems that we find when we aren’t incorporating systems. A lot of the time people give me the reason why they haven’t created systems. So that’s what I want to touch upon today is to give you six probably the most common myths that I have found.

You can stop these myths from holding you back. Because incorporating systems and processes in your business, it’s a huge game-changer. And I guarantee you will feel 200 trillion times better than what you are currently. Because I guarantee you didn’t start a business to feel stuck, to feel lost, to be frustrated, and to be stressed out and have no time for you.

No one starts a business for that.

Let’s look at these 6 Myths About Systems You Need To Forget. If these triggered for you, then do pop me a message and I’m happy to talk it through with you. I know that it’s a huge, huge change in the way that we do business by incorporating systems. But I really want to help you do that because they are really truly game-changing.

1. You only need systems if you’re selling your business.

Now, sure, by having systems and processes in place, you are going to get more money when you sell your business. That’s a given. But just because you don’t want to sell your business at the moment doesn’t mean that you aren’t going to benefit from systems and processes.

You want to keep all doors open because I can guarantee you if you look back on your business journey. Where you are now is nowhere near where you thought you would be. So although you’re thinking I don’t want to sell my business. What about in 10 years’ time that changes and you do you’re going to want to have those foundations set up.

But not only that, you want to be able to have a business that’s going to run efficiently and not around you. Not based on you and your input and being in that business. And one of the ways to do that is to have sustainable and scalable systems and processes.

2. Only corporates need systems.

Sure, a corporation needs to have systems, that’s a given. But it doesn’t mean that small businesses aren’t going to benefit from having systems and processes in place. Systems and processes are the solid foundations that glue all the moving pieces together. It’s the thing that can actually remove you from the operations of your business.

And then that enables you to lead your business to different areas, different kinds of heights that you never thought you could reach. So you really want to be making sure that you aren’t just thinking, because I’m not corporate, I don’t need systems, it’s all in my head. Because that will come back to burden you, I guarantee that will cause you issues.

3. I don’t have a big team.

Even if it’s you, yourself, and I, you need to have systems. So you know, when you are working on your business. Maybe you’re doing some client work, and you have some stuff to do for your business. Because hey, where the jack of all trades in our business. We are the finance department, the marketing department, the HR, we are everything.

Now, if you don’t have systems and processes in place. What you actually end up doing is procrastinating, and you don’t do things consistently. Now, without systems and processes, it’s all in your head.

But when it comes to actually doing the particular thing, it’s going to take you twice as long to do it, if not more than if you had systems and processes in place.

If you are doing client work and your business work, I can guarantee you you are feeling swamped. And one of the ways to reduce that feeling is to have systems. All you need to do is make sure you were looking at a particular system at any one time. You can follow the steps of what you need to do.

Without those systems and processes in place, you are going to sit there and you’re going to think, what did I do last week? or How did I do that? Where did I find that thing with our store that these are things that are taken up time, and it’s meaning you’re not working as efficiently as you could be. So even if you don’t have a team or a big team. You still need to have systems and processes in place to be able to work as efficiently as you can. And to have a business that’s as sustainable and scalable as it can be.

4. You must document on a Word document And get this template that I have.

It’s a template that you can just edit and use and it’s a Word document that you can store away, and where the Table of Contents is really easy to use. Now, for me, the business has evolved, tools have evolved.

I really honestly believe that systems and the way that they’re documented, but processes haven’t evolved in the same way.

That is troubling. Because when your too’s have evolved and the way you do business has evolved. You want to make sure that every single part of your business is moving and evolving. Like the rest of your business. You don’t want to be stuck in the central hub of, Okay, I’ve got documented processes and systems over there.

Let’s go and have a look in there. And then you get overwhelmed by this huge Word document that’s just got loads of writing on it. And it’s not in a really efficient user-friendly way. Whereas actually if you evolve the way that you’re documenting your systems. You evolve that into incorporating it into say your project management tool.

That means the majority of your time you’re going to spend on that project management tool. You’re not going to feel overwhelmed by this huge Word document that you’re faced with. It’s going to be a really super user-friendly way of doing something where you can just tick off the process as you go along. And you can track the date that you’ve done that particular thing.

You can keep everything central in your project management tool, like I call my business hub.

And it’s something that you’re not going to dread doing, because everything’s Central, everything’s organised. And of course, if you want to have a documented way of doing things, then that’s entirely up to you. But I really do believe that by documents on a Word document and a Google Doc, it just takes up a load of time.

And a lot of the time, people don’t use it. So making sure that you’ve documented it, and making sure that you’ve backed up, of course, because when you back it up, you can then have a document anyway, if you wanted to do it that way.

5. Taking too much time to create them

I’m not gonna create them at all. Now, I’m not going to lie and say that creating business systems doesn’t take time, because it does. But what you need to outweigh this with is the amount of time and money that you’re going to be saving by creating business systems.

Now, creating systems in your business can take time to get your head around. But when you’ve got the foundations thereof how you want that to look, it becomes a lot clearer and a lot easier going forward. You’re always going to be adding to your systems and your processes. That’s a given. When things as I’ve spoken about evolve, you’re going to want to adapt to the move-in times and the trends.

But you need to be able to set aside that time to create them initially.

Now, one of the biggest one of the big reasons behind this is when you hire a team member. So a lot of the time, as you know, I run an agency, and I have my consulting side. Now, when I take on clients for the agency, there’s a huge difference between clients that have documented processes and systems in place, versus clients that don’t.

The main difference here is delegating a particular thing. When you have systems and processes that are documented, it’s quicker for the team member to do it seamlessly. So you don’t have to waste loads of time sitting there training someone up to do that particular thing.

And the team members are going to know exactly what their responsibilities are.

And the communication piece is going to be a lot clearer and a lot easier going forward.

Now, if you don’t invest that time, originally, to get those systems and processes in place, you’re going to invest a lot more time going forward, if you take on the team member when you don’t have the systems and processes documented. So you need to verse up what the time commitment is to create the systems and processes versus B, not putting the time into them.

6. Once they’re done, they’re done.

No, no, no. So with anything in business in life, it doesn’t mean once something is done, it can just be left because it goes stagnant. You want to make sure that you were keeping your systems and processes up to date. One of the main ways that I find that people find it easier to do this is to incorporate it into their planning.

So for instance, if you do 90-day planning, you’re going to be looking at the strategies. And you’re going to be looking at what’s working, you’re going to be looking at what’s not working.

And one of the easiest ways to do this is when you have systems and processes in place, incorporate that into your planning so you can go through and actually if part of the process is working, but another party’s in, you know that that’s the part that you can adapt and you can edit and you can amend to suit you going forward.

And this is the way that you are able to track what you have changed and what’s now working for your audience because you’re going to keep track of your previous systems and processes.

And then you’re going to create these new refreshed systems and processes that have maybe been edited slightly, that you can then track whether or not that’s working better for you.

If it’s not working better, and the way you were doing it before, because you still have that process, you can revert back to it after 90 days, it’s not a problem. But just by making sure that you incorporate this into your planning, which, by the way, you probably already do in you just don’t know. And you’re not documenting it on your systems and processes.

Because generally, with your 90-day planning, you will be looking at strategies and you will be looking at what’s working. But by having the systems and processes, you’ll be able to easily see what is working and what’s not working, because you have it all there so documented, which makes it super easy, takes up less time.

And of course, if the system processes working, you don’t want to change our strategy. You keep it as it is, but make sure that you have dated it to say, I’ve reviewed it on this site, I’m happy. So the whole point around systems is when you invest that time to create them.

Don’t let them go stagnant because otherwise, you’re just going to have to recreate them again.

If you just invest little snippets of time throughout the year, to make sure that your systems and processes are staying in tip-top form.

It means that you are not going to have to invest as much time going forward every time reviewing those systems and processes. And of course, when you have a team member that’s responsible for a particular system, they can do that for you.

I hope that has helped 6 Myths About Systems You Need To Forget.

As I have said, if you do have any questions, then get in touch. I’m happy to help you or to answer any questions you have about 6 Myths About Systems You Need To Forget or anything else you might have on your mind.

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6 Myths About Systems You Need To Forget

6 Myths About Systems You Need To Forget




Charlotte Lester | Burnout Slayer

Goodbye procrastination and hello to profit-crastination with our effective and efficient multi revenue solutions for growth oriented solo service providers!